Brabners Select ShareDo
Brabners the UK’s Independent Law Firm of the Year 2021 selects ShareDo as their strategic case management system. After a number of…
Herbert Smith Freehills Select ShareDo
Herbert Smith Freehills, one of the world’s leading international law firms has selected ShareDo for a global implementation across a number of practice areas and work-types.
HSF had for some time grappled with a number of vendors to support them in managing work better across their organisation and jurisdictions. In the initial engagement, their senior stakeholders were blown away with the potential of how ShareDo could solve the challenge for 100’s of use cases across their business. The breadth and depth of the application, its modern architecture, configurability and alignment with their current systems meant that the decision was made for them.
Initial work has started in earnest around eDiscovery, Claims and Real-Estate and looking to go live early 2023.
Sebastian Negreira – Global Head of Sales at ShareDo said:
“We are all very excited at ShareDo to be working with HSF in a truly collaborate approach to deliver some massive change across their business. From the first engagement it was clear to see that they have the vision, technical skills and deep understanding of their future business processes to conduct large scale organisational change. Watch this space, this partnership is going to be long and successful.”
About ShareDo
ShareDo is a legal case management platform that enables lawyers to achieve superhuman results. It creates more time by making light work of countless daily tasks, leaving you laser-focused on delivering the best outcomes for your clients.
Built using the best technology stack to solve today’s business problems, ShareDo improves law firm’s productivity and efficiency to help drive successful client outcomes.
Today, ShareDo is the fastest growing CMS in the UK, experiencing continuous year-on-year growth as more and more law firms are switching to its disruptive technology platform.
Learn more about us at sharedo.co.uk
Herbert Smith Freehills Select ShareDo
Herbert Smith Freehills, one of the world’s leading international law firms has selected ShareDo for a global implementation across a…
MacRoberts Select ShareDo
MacRoberts, a leading Scottish commercial law firm, has selected ShareDo as their strategic case and legal operations management system.
Graham Thoms – MacRoberts’ Chief Information Officer commented:
“MacRoberts is excited to be working with ShareDo, a strategic legal productivity solution for the whole of the MacRoberts Group. ShareDo, a visionary technology platform, will integrate and operate seamlessly with all our systems, enhance our management of GDPR, add firmwide document automation capability, assist with and maintain our ISO data security requirements, add to our firm and matter data management and processes with low code/no-code workflow, enhance client messaging/information delivery with its strong communication and portals capability, all whilst maintaining Group information barriers. We have been looking at Sharedo for some time, seeing its capability develop to a point where it had become compelling and the only viable proposition to replace our ageing workflow system. ShareDo has also been a pleasure to work with and we look forward to the journey ahead with them.”
Sebastian Negreira – Global Head of Sales at ShareDo said:
“It has been a fantastic journey with a forward-thinking law firm, who want to operate dynamically in the market to achieve real value for their clients and consistent growth. We’re excited to support this transition from their legacy systems onto a modern platform that will support the firm’s aspirations.”
About ShareDo
ShareDo is a legal case management platform that enables lawyers to achieve superhuman results. It creates more time by making light work of countless daily tasks, leaving you laser-focused on delivering the best outcomes for your clients.
Built using the best technology stack to solve today’s business problems, ShareDo improves law firm’s productivity and efficiency to help drive successful client outcomes.
Today, ShareDo is the fastest growing CMS in the UK, experiencing continuous year-on-year growth as more and more law firms are switching to its disruptive technology platform.
Learn more about us at sharedo.co.uk
Zego Insurance Selects ShareDo for claims management
Zego insurance, the first UK insurtech to secure unicorn status, had scoured the market for months, looking for an adaptive claims management system to enable the business to start managing claims internally. However, the Zego team could not find any system currently in the insurance market that would enable them to effectively build their own processes, customer journey and provide the granular level of data they required as an organisation. Looking outside the box, and with knowledge of ShareDo’s experience in legal mass claims and legal insurance claims, they approached our team to show them the ShareDo application. Within a couple of weeks, and through a number of accelerated timed meetings, the Zego team had selected ShareDo as their new claims management system.
With an aggressive timeline the Zego team required the solution to be live in under 6 weeks including integration with existing policy administration systems. Rising to the challenge the combined team were able to launch the FNOL solution on time by the 1st of August. Future phases will rollout claims and supply chain management internationally.
Sebastian Negreira – Global Head of Sales at ShareDo commented:
“This is the quickest implementation of the ShareDo application yet. The feedback and excitement within the Zego team to ShareDo and our team has been amazing, and we are looking forward to helping Zego realise the potential of the application in other parts of their organisation.”
About ShareDo
ShareDo is a legal case management platform that enables lawyers to achieve superhuman results. It creates more time by making light work of countless daily tasks, leaving you laser-focused on delivering the best outcomes for your clients.
Built using the best technology stack to solve today’s business problems, ShareDo improves law firm’s productivity and efficiency to help drive successful client outcomes.
Today, ShareDo is the fastest growing CMS in the UK, experiencing continuous year-on-year growth as more and more law firms are switching to its disruptive technology platform.
Learn more about us at sharedo.co.uk
Dev Blog Update – June 2022 R7
Release 7 is available now
The last quarter has been focused on stabilisation and housekeeping in preparation for the upcoming major release -R7.
We’ve spent the month closing out the QA on the last few features, working through our defect and change request backlog to decide what’s in and what’s not, and we performed a new independent security test of the platform to ensure we’ve got that covered.
The other area of activity we’ve been focussing on since our last update is our new branding and alongside this, how we can better provide help and guidance to our customers. Many of you will have regular communications with us to ask for advice on configuring sharedo and we want to make this more accessible.
To achieve this, we’ve settled on a new knowledge base tool to help us communicate information on product configuration. In this tool we will publish videos, guides and tutorials on configuring sharedo and crucially, get feedback on this content. We’re well on the way to getting this content out there and will be communicating to you as soon as we have it ready.
That said, we’ve not been completely idle on the feature front, as there were some key ones we wanted to ensure made the R7 cut. The following features have been released as part of the final R7 feature set.
Features Depreciated in R7
We are depreciating the legacy ShareDo Autodoc word plugin as of 1st July 2022. Document template users should now be using the new word plugin which is available on the Office Store.
Features Released in Q2
Visual Workflow Designer
We were holding back on this while we proved out the use cases that could be achieved using our snippets style workflow editor; but now it is here. The ability to design ShareDo workflows on a visual canvas will be shipped with the R7 release. This feature adds a capability that many customers had been asking for, we hope you like it.
This feature is currently tagged as “beta” and whilst we are satisfied that it meets the minimum feature set required for modelling the most common workflow scenarios it is still someway off where we want it to be. In release 7.1 we will be adding additional functionality to this modeller together with aligning the two workflow canvasses in terms of their feature sets.
Work Item Merge
In many use cases, work items can be created under the wrong parent item or created accidentally. Previously the only option was to create new items and delete the items created in error. We heard your feedback that there is often captured data or history that is difficult to re-produce on new items. The work item merge feature handles this, doing what it says it does and merging two work-types before removing one.
Finance Payment Plans
Following the Finance V2 release last quarter, we are have begun the process of rolling out advanced features using the new model. The first of these is Invoice Payment Plans. The Payment Plans feature allows us to define multi-step schedules for collecting payments on an invoice. This includes events that confirm payments made on time, and those that are missed.
Enhanced 360 Degree Connections Configurability
When viewing a given person, organisation or user; or their related participant you will often see the “Connections” nav bar.
This is now configurable enabling your to specify different connection types in different circumstances
Inactivity Tracking
Within the global features you can now configure the concept of Inactivity
For a given work item you can specify:
- For what period of time it should be considered to be inactive
- Whether the concept of inactive should, for example, include the update of child items such as tasks
When a work item, such as a matter is “flagged” as being inactive by the system an event is raised and you can your own custom workflow logic onto this.
Finance Public API
Another addition to the Finance V2 feature set has been made available. The Public API allows organisations to integrate with the financial information being generated and stored by ShareDo. This can be used to maintain and enquire on the status of budgets, invoices or payment plans.
Word Plugin Enhancements
A set of enhancements to the Word Plugin has been delivered this quarter, responding to requests for the support of calculated fields, the ability to insert key dates as a list of items, date and currency formatting and many other user experience enhancements. We’ve also taken the opportunity to align the plugin with our new product branding.
Time Recording
We have extensively reworked the way in which you define the time codes that are captured against a given work item.
Within the Admin interface you will see a new section “Time” through which you can define:
- Time Code Sets – these are the individual sets of codes that can be used for time classifications;
- Time Classifications – these are groupings of time code sets;
- Time Categories – within time categories you define the rules that determine which time classification should be shown for specific case or matter types
We have also taken the opportunity to enhance the UX for time capture together with a refresh of the public API operations, providing the opportunity for enhanced integration with ShareDo Time Recording.
People and Organisations data loaders
We have been expanding the list of Excel / CSV data loaders that we provide. These can be used to bulk upload lists of people or organisations into ShareDo using a template Excel format.
User synchronisation
ShareDo has had a feature for a while to synchronise users with your Azure Active Directory. This is achieved through AAD provisioning users using the SCIM protocol. We enhanced this feature so that it can set a default user type. This can then be used to drive the teams and permissions that users get when they are initially created.
What's coming in early Release 8?
Alongside this release we are also changing our overall release cadence; moving away from the 2 weekly release cycle to one based on feature sets. The first of these feature releases, is scheduled to be available in Autumn 2022. Within this the following features are planned
Documents
- Data Composer – at the completion of the R7.1 release we are aiming to remove any need for legacy tag libraries; together with some performance improvements.
- Document Assembly – Enable Configuration to specify whether locations are required for document templates
- Document Template Admin – We will be introducing a new set of usage reports into the Document Admin portal
- Document Templates – Enable users to favourite their own templates
- Document Templates – enable users to preview a template and its description prior to opening it.
Word Plugin
- Content Blocks – Enable Template and Document Author Content Blocks to be displayed and managed separately
- Content Blocks – Introduce publishing workflow for content blocks
- Document Author – Enable Easy Changing of a tag from the Document Browser
- Document Author – Enable User to record time including stop watches from the Word Plugin
- Template Author – New template author setting to enable the default boundary box setting
Finance
- Budgets – Enable configurators to specify thresholds together with associated alerts
- Time – Automatic recording of internal and time costs to better track case profitability
- Time – New End User Management Views
List Views
- List Views – Ability to configure multiple list views in a single widget and support List View Switching
- List Views – Ability for End Users to Saved Queries
Modeller
- Matching Rules – enhanced support for Business Rules Expressions
- Optionsets – we will be replacing the current “codes” with system names to avoid import/export overwrites in some circumstances
- Portal Modeller – Allow portal widgets to be targeted by work type category
- Scorecards – New Modeller Screens
- Modeller – Enhanced Navigation for Modeler
- Modeller – new Home Page
Core Case
- Participant Picker – we are rewriting this component to address various usability issues and make it more configurable
- Reworking of the Radar widgets into a consistent set based on our list views
- Work Items – Enable easy management of priority and make management by priority a default in all solutions
Admin
- Enhanced Navigation for Admin Portal
- New admin level screen to diagnose and fix permission related issues
Workflow
- Workflow – New toolbox item to facilitate export of data to repositories
- Workflow – Upgrade assistant for legacy smartplans
- Workflow – UX Enhancements and additional toolbox items
- Workflow – Enhanced Versioning of Workflows and handling of in-flight processes version management
Bugs fixed in R7
As you’d expect for a bug focussed quarter, there’s a few of them. We appreciate the context is difficult from just the title, if there is more information on any of the below items then do get in touch.
[97278] Matter (dispute/proceedings) – Excess key date entries can be created on save in the court timetable
[98034] [Allocation Rules] Error thrown when deleting an allocation rule for one example
[98035] [Allocation Rules] Should be sorted by name not system name
[83626] [Approvals Requested] – Blade does not display correct approvals
[98095] [Approvals] – Change of retract connection settings in modeller throws an unhandled error of ‘retraction transition not found’ when viewing the associated invoice
[99029] [Blade UX] Due date lag colour gets “stuck”
[97396] [Budget Phase Modeller] Roll-up segments not required
[97403] [Budget Phase Modeller] Warning required and cannot delete phases
[98195] [Budgets] Order of Categories / Codes is in the opposite order of of what is configured
[98964] [CASE KEY FACTS] – An error of ‘The insert statement conflicted with the foreign key constraint …’ is thrown on save
[98960] [chronology] – An ‘invalid date’ is displayed for the chronology records
[98114] [Comments] Drop down options are limited by the size of the comments field
[98216] [Connections] Organisation name containing ampersand displays incorrectly
[98747] [Data Composer] – Add missing document pack support
[96876] [DMS] Flat DMS Page – The hover-over tooltip does not work although the ‘show file location tooltip’ flag has been set to true
[98211] [Document Generation] Unable to select Participants as a Recipient to a letter
[98090] [Documents] Display Rule doesn’t respect List tags within Repeating Sections
[98931] [Documents] [Tag Browser] Missing address Tags from Selected Recipient
[97786] [Documents] Matter (Prepare document from a deleted template errors
[97610] [EE Plans – Plan Editor] Plan editor freezes and loses all changes
[95472] [EE] Resubmitting and errored plan when the stream is incorrectly configured is not recoverable
[98656] [Emails] Document Questionnaires. Form Builder “Required” flag is ignored by Phase guard
[97539] [Excel Uploads] Should present the user with the ability to download a sample from the blade
[97285] [Finance V2.0 Migration] Throws error when running migration utility
[97763] [Finance] – Matter (invoice list): The invoice amounts are shown as zero
[97433] [Finance] – Matter home page (financial summary and payment summary): The financial figures are not displayed
[99075] [Finance] – Payment Plans – Saving an Invoice Payment throws an error
[98553] [Finance] – Time Codes – The external reference is not updated
[98185] [Finance] [Chart of Accounts] Add segment value should allow you to search on the code and name when entering a parent in
[98183] [Finance] [Chart of Accounts] Segment Code screen not handling “long strings” gracefully
[98616] [Finance] [Import Export] Chart of Accounts import fails due to work type config (same issue with budgets)
[98455] [Finance] Data Composer Support (Budgets transaction amount formatting) – An object reference error is thrown
[95531] [Finance] Fees – Versioning / Check in: Unlinking an attachment throws an error of ‘The DELETE statement conflicted with the REFERENCE constraint “fk_relatedDocumentId’
[98993] [Finance][Fee structure versioning] – It is possible to submit a new version for matter actual fees without completing the check-in requirements
[97609] [Finance][Fee structure versioning] – New Instruction / change template – A ‘container element not found’ causes a non-stop progress wheel to be thrown
[95681] [Finance][Fee structure versioning] – When drag&drop more than one file an error of ‘A connection that was expected to be kept alive was closed by the server’ was thrown
[98905] [Finance][Fee Structure] – Creation of a new version after a change of template throws a non-stop progress wheel
[99040] [Finance][Invoice] – Matter invoices list view does not display the actual amount of an invoice
[98844] [Finance V2] – Enter New Matter Details Action Plan CTA is opening old world Finance menu
[98253] [My cases] – Changing Provider Ownership and Grouping config returns unexpected results
[96292] Chronology Card entry not being created on formbuilder field when chronology card set to true
[97985] [Import/Export] Errors on decision work type (FK_sharedoBulkPhaseTransitionActions_phaseSystemName)
[96448] [Import/Export] Exporting participant role aspects does not include matching rules
[99155] [ImportExport] Importing a work type with a null phase plan throws an error
[98886] [Instruction] – Submission: An error of ‘Invalid phase transition from ‘instruction-b2b-new’ to ‘instruction-b2b-new’.’ is thrown
[97582] [Invoices] Invoice widget is looking at the top level Invoice type config for its participant role config and not at the derived type [97824] [Invoices] List view amount column not showing amounts
[96863] [Invoices] Missing a journey of allocating an existing payment to an invoice from the invoice
[98048] [Legacy Work Type Features] Remove feature “Allows someone with the delegated approver.. “
[98056] [Legacy Work Type Features] Remove the “Allows access to Scorecard and Assessment features for this type”
[98031] [Matching Rules] Non standard matching rules control in use on allocation rules
[97302] [Menu Providers] Missing a command for Change Work Type + needs to be added to “seeded” menus
[97601] [Menus] Recent Items Menu – should be configured as part of the default menus
[98065] [Modeller] – Work type (key dates) – The attribute setting for the ‘prevent future dates’ is not honoured
[94853] [Modeller] Phase Plan Editor – does not check for instance of work items on child items
[96375] [Modeller][Service Portfolio Modeller] Mandatory field indicator does not remain when user completes fields
[98889] [Modeller][Work types] – Offer: Activating the open option throws a 404 contents not found error
[97604] [Multi-Currency] Currency code doesn’t look correct based on config
[97602] [Multi-Currency] Fees not picking up multi currency support
[97753] [Notifications] In settings, checkboxes can be shown under the wrong column heading
[98708] [Offers] – The value of the offer rational is not submitted to the database
[97020] [Page View Analytics] Split Page view out into a separate feature so we can limit display of widgets based on this
[98712] [Participant Role Modeller] – Inconsistent Roles – Unexpected Error message when trying to add multiple roles to a participant (and confusing config)
[96933] [Participants] – On a dispute Matter with multiple Claimants/Defendants the Matter title is ‘1st Claimant alphabetically vs 1st Defendant alphabetically’
[98283] [Party Types] Add quick search link does more than just add a link but stops search as well
[98575] [Payments] “Sequence contains no matching element” (PaymentDataEnricher)
[98605] [Phase Change] Transitioning a sharedo with phase guards/comment does not close blade
[98735] [Public API] – (Finance / POST Invoice) – The invoice amount is not displayed in the invoice blade
[98645] [Public API] – (Financial work types / POST / Invoice) – The transaction description is missing
[98643] [Public API] – (Financial work types / POST Invoice) – The transaction item type validation is case sensitive hence a 406 response is returned
[98644] [Public API] – (Financial work types / POST) – A 500 internal server error is returned – Object reference not set to an instance of an object
[98894] [Public API] (Finance / Invoice / Post) – The chronology records display an ‘Error in POI handler’ … invalid widget [NULL]
[98568] [Public API] (Time / POST method) – The returned Id cannot be found in the database, despite the new record gets created
[98550] [Public API] (Time / PUT method) – A response state of 200 is returned for a non-existing Id
[98552] [Public API] (Time / PUT method) – The external reference is not updated
[99004] [Public API] Team ownership query in work item search API doesn’t work
[98642] [Public API] Work item search should always respect AncestorIds config
[98902] [Public API][Organisation / GET] – The Get Method does not retrieve the bank details in the body of its response
[98842] [Public APIs] – chartOfAccountsCodeId is missing an ‘s’ at the end in Account Adjustments JSON
[98653] [Rich Text Editor] – Matter (Wiki) – The list of styles need a vertical scroll-bar
[98707] [Rich text editor] – Some of the styling options are not displayed within their container
[98849] [SMS] [Notifications] Mentions notification sent out via SMS contains HTML
[96194] [User Profile] Location Nav throws error when permission not present
[97294] [User Types] User Types cannot be deleted
[99074] [Visual Workflow] – Error on collection within for block in separate step
[98648] [Wiki Widget] – Identifier should be mandatory
[98714] [Documents]{Urgent] Participants selected from Doc Questionnaire return empty lines when using a Calculated Field to return a list.
[97954] Display Rule using Doc Questionnaire Participant Picker doesn’t work
[98180] Document Generating. Save and Close causes Document Questionnaires to be replicated.
[93883] Participant Locations: DX fields cleared down when an address lookup search is undertaken
[98598] Phase guard for delivery channels – wording isn’t clear to end users [98214] Syntax Error on Email Generation when using HTML Content Blocks
[96234] User unable to see the call to action for an email
[98092] [Word Plugin] Prepare Document Refresh function causes issues in docs with multiple repeating Sections
[98087] [Word Plugin] Tag Browser does not present the Tags relevant to the Context of the Repeating Section.
[97758] [Word Plugin] Content Blocks in ShareDo not presented within the Word Add-in
[96925] [Word Plugin] Issues logging into Word Add-in using DUO 2 step authentication
[98715] [Word Plugin] Tag Browser doesn’t display Document Tags within a Participant List within a Document Questionnaire.
[97035] [Work Type Change Rules] Needs to be updated to use the new budgets model
[97505] [Work Type Modeller] Feature page should hide features where parent is disabled
[99078] [Workflow] Execution engine processing role is crashing on environments upgraded to internal config server
[99020] [Workflow] It is not clear from the workflow list views what “style” of workflow you have (Visual/Script)
[99128] [Workflow] Plans may potentially not show in the new plan list view
[97598] Admin (Dashboard / work type – page views) – When the length of time changes the associated graphs do not seem to change
[97420] Admin (dashboard) – The ‘No reporting data available’ message is displayed unexpectedly for the worktype and workbench widgets
[98967] B2B Portal – ‘404 content not found’ error when accessing B2B Portal
[98921] EE plan list view provider – edit button disabled when in legacy EE mode.
[91433] Emails breaking reporting
[99036] Emails don’t get participants copied from parent (sync rules)
[90138] Execution Engine – Issue using the “create-sharedo” command and saving the Aspect
[96479] HTML Emails. Toolbar goes missing if scroll down body of email.
[96417] iManage Repistory – using a rootPath in the configuration causes problems in repo explorer and elsewhere
[94686] Inbound emails containing the ‘base’ tag can change the base URL and break subsequent AJAX calls
[99144] Maintenance plan is needed to clear up internal config service console logs
[96959] Matter (Fee structure widget): Non-stop progress wheel after submitting a new version
[97760] Matter (participants / defendant role) – The associated participant was duplicated so that one of them also had a missing role
[86342] Modeller(approvals model / new model) – A newly created model is not displayed for all document templates
[98558] Multi Party Document Generation – Sending out emails via delivery channel can cause conflicts due to concurrency
[98811] Payment Plans – Cancelled Invoice – repayments calculation and amounts still show the original 4000 due
[98815] Payment Plans – Change Payor on Invoice – Able to Unlink and add a new Payor
[98816] Payment Plans – Fixed Time Period – +1 year – Start Today – Unexpected Repayment calculation behaviour
Thompsons Scotland selects ShareDo to drive process and customer journey improvements
Thompsons Solicitors Scotland began a comprehensive strategic review of their IT systems in late 2021. One of the main outcomes of their strategic review was the need to replace their existing Proclaim case management system, so that the firm could complete a transition to the cloud. This would enable them to better adapt to the current and future challenges the firm was facing in an increasingly competitive marketplace.
Thompsons transformation team reviewed all the leading case management systems in the market and narrowed down their selection to two suppliers. The firm then conducted a production quality Proof Of Concept for one of their practice groups, which they presented back to the firm’s partners. After a 3-month proof of concept with an ever-increasing scope, ShareDo was selected by the firm’s partners and IT team.
Ben Nicholson – Head of Product at ShareDo, states:
“Here at ShareDo we have enjoyed collaborating with a forward-thinking and driven IT team, and a Scottish law firm that understands the need to transform in order to support their lawyers. Our domain expertise and experience in the Scottish market was invaluable in supporting Thompsons’ strategic decision.”
About ShareDo
ShareDo is a legal case management platform that enables lawyers to achieve superhuman results. It creates more time by making light work of countless daily tasks, leaving you laser-focused on delivering the best outcomes for your clients.
Built using the best technology stack to solve today’s business problems, ShareDo improves law firm’s productivity and efficiency to help drive successful client outcomes.
Today, ShareDo is the fastest growing CMS in the UK, experiencing continuous year-on-year growth as more and more law firms are switching to its disruptive technology platform.
Learn more about us at sharedo.co.uk
Horwich Farrelly selects ShareDo to accelerate growth
Following an extremely competitive selection process, we are delighted to announce that ShareDo has been selected to replace Horwich Farrelly’s existing Visualfiles case management system.
Horwich Farrelly explained that they felt ShareDo was “a country mile ahead of competitors” in terms of the platform, its configurability, and the expertise of the team. Working in a very competitive and highly automated space, Horwich Farrelly requires a solution that can maintain their margins, manage their complex workflows and data requirements in a variety of practice areas, whilst, most importantly, providing their customers with the digital experience they demand.
ShareDo will be implemented across all practice areas over the next 18 months, completely retiring their existing solution.
ShareDo’s Head of Sales, Sebastian Negreira commented:
David Bennett, Head of IT at Birkett Long, said:
“We are delighted to be working with the Horwich Farrelly team and be part of their ambitious growth plans. Very early on in the process, it was clear to see that they have a highly competent team, who really understood the vision of ShareDo and who were excited with how the product could transform their business.”
About ShareDo
ShareDo is a legal case management platform that enables lawyers to achieve superhuman results. It creates more time by making light work of countless daily tasks, leaving you laser-focused on delivering the best outcomes for your clients.
Built using the best technology stack to solve today’s business problems, ShareDo improves law firm’s productivity and efficiency to help drive successful client outcomes.
Today, ShareDo is the fastest growing CMS in the UK, experiencing continuous year-on-year growth as more and more law firms are switching to its disruptive technology platform.
Learn more about us at sharedo.co.uk
IBB Law selects ShareDo as their strategic case management system for a firm-wide implementation
IBB Law identified a need for a case management system to bring a consistent approach to managing work across the business whilst enabling practice groups to specialise and adapt to the work they carry out.
The first phase of the project is to focus on IBB Law’s Real Estate team, who are looking to ShareDo to aid the team in delivering their work more efficiently and consistently. Not only does ShareDo provide a platform for capturing information at the appropriate point in the workflow, but also it ensures that information is only requested once and is kept up to date as the transaction progresses to completion. To improve the client journey further, IBB Law will be using ShareDo to provide a rich portal experience for clients and give the client greater transparency on the progress of their transactions.
IBB Law’s aim is to be completely self-sufficient on the ShareDo application, utilising the platform’s advanced automation and workflow capabilities to improve life cycle of cases, reduce the costs of delivering their legal services, and allow the lawyers to focus more on delivering their excellent legal expertise to clients without getting unnecessarily bogged down by admin tasks.
Sam Luxford-Watts – IT Director at IBB Law said:
“We started talking to ShareDo in 2019, but COVID-19 struck shortly after which meant that IBB had to focus on different priorities for the next couple of years. However, the conversation between ShareDo and IBB Law still continued, and we were delighted to be able to get the project off the starting blocks this year. Through our various discussions, ShareDo stood out not only as a very capable piece of software, but because of the synergy in mindset between our two teams on how the client journey can be improved through the appropriate application of technology.”
About ShareDo
ShareDo is a legal case management platform that enables lawyers to achieve superhuman results. It creates more time by making light work of countless daily tasks, leaving you laser-focused on delivering the best outcomes for your clients.
Built using the best technology stack to solve today’s business problems, ShareDo improves law firm’s productivity and efficiency to help drive successful client outcomes.
Today, ShareDo is the fastest growing CMS in the UK, experiencing continuous year-on-year growth as more and more law firms are switching to its disruptive technology platform.
Learn more about us at sharedo.co.uk
Six small but powerful ways to help your lawyers do more each day
Introduction
Competitive pressures, juggling client expectations and the age-old challenge to “do more for less” affects the legal services sector like any other industry.
But with the scarcity of legal talent driving law firms to do even more each day within existing headcount, the problem is exacerbated and unlikely to resolve itself anytime soon.
Tech “done right” can play a huge role in enabling lawyers to streamline and super-charge performance and, ultimately, be more profitable.
Here’s six ways in which we are helping thousands of lawyers be more efficient and achieve super-human results to out-perform their competitors.
1. Go with the flow and avoid ‘context switching’
Many have called this now legendary Clubhouse livestream comment by one of the great entrepreneurial innovators of our time as a deeply profound statement.
What Musk means is that when we are constantly switching from one task to another, our productivity, and indeed our mind, is destroyed. Put simply, we are constantly breaking our natural flow and jeopardising the successful completion of each task.
While we agree that Musk’s observation goes to the very heart of one of modern life’s biggest impediments, it’s not a new phenomenon. We’re positively fixated on addressing this very issue and have spent the last five years and more on developing technology solutions to improve and enhance flow time for legal firms.
So how does ShareDo help with context switching?
ShareDo prioritises your workload, enabling you to quickly see the most pressing task that requires your focus at any single point in time. It constantly adapts and re-prioritises tasks as matters evolve, giving you the right focus at the right time.
ShareDo also monitors your work against critical success factors. If something changes, such as a task is soon to be overdue or how now been flagged as more urgent, it alerts you. And, importantly, it provides you with any supporting tools and contextual help to reduce the likelihood of switching to a different task.
Just like we would recommend you do with other technology apps like e-mail, Slack and Teams, ShareDo also lets you “mute” notifications to avoid that ever-present curse of context switching. This can be set at a granular level, so you can again minimise any breaks in flow.
However much we may think that we’ve reached legendary status in multi-tasking, our brains cannot focus on two sources of input at one time.
2. Delegate tasks and optimise your resource levels
Outside of the “lawyering” to be done on a matter, there are many activities which can be delegated to support staff, shared service centres or processing teams. Activities such as compliance activities, litigation and post completion support require a lot of resource to complete.
Given the scarcity of legal talent, it’s imperative for your lawyers to be able to delegate these tasks quickly and reliably. Added to this, you need to be confident that tasks are delegated safe in the knowledge that your key people will be kept informed of their outcome.
ShareDo provides an ‘instant delegate’ function for all activity, alongside resourcing dashboards and notifications so you can keep track of progress and overall performance.
But managing traffic of work is only half the picture.
Implementing a shared service centre using ShareDo is an excellent way to centralise common processes and provide relief for fee-earners from repetitive non-legal tasks. Again, they’ll always remain up-to-date on progress and vital information.
This brings a real step-change to our client’s overall performance. But there is more that can be achieved by automating the allocation of these tasks through ‘allocation rules’ that makes the whole process even more streamlined.
ShareDo brings extra power to your people and operations through an accumulation of incremental improvements to how you collaborate
3. Great UX saves many minutes, many times each day
When you think about user experience (UX) in digital platforms, you may mistakenly think about a slickly designed user interface (UI) or quick loading app.
UX is about much more than this.
It’s about applying a deep understanding of how people can best interact with your platform to complete tasks and collaborate with others to be more successful. It’s about focusing on people’s needs and making every task they complete as streamlined and as intuitive as possible.
Optimising case interactions can shave minutes off every single process, each and every time it is undertaken. These frequently saved minutes quickly add up to huge savings. Minutes that enable your fee-earners to achieve the super-human results they thrive on.
Most case management systems are designed to be the key operational system for your internal staff and the platform they will be using for a good proportion of each day. Poorly designed case management systems often do more harm than good. They not only frustrate your people but can lead to above average employee attrition. Needless to say, it is imperative that user experience is “front of mind” for a case management system.
ShareDo’s UX is designed explicitly for legal teams and individuals. Designed and built from the ground up, it is not a by-product of a software platform designed for a different purpose. Instead, every ‘line of code’ has been written and continually optimised to streamline for legal processes. This is why we confidently describe ShareDo as being “designed for you”.
Truly great UX, however, recognises that not all ‘users’ are the same. In addition to varying job roles, they will have different needs, skills and preferred styles of working to name but a few.
ShareDo is powered by a unique ‘persona engine’ that enables the personalisation of every single interaction by role and user type.
4. Unprecedented levels of ‘Automated Precedents’
Why reinvent the wheel when you can press a button and have a document generated for you in seconds.
ShareDo contains advanced automated document assembly functionality to enable every member of your team to “do more for less”.
Most routine operation – whether simple or multi-faceted – is automated, transferring further minutes of time to fee-earning activities.
5. Seamless sharing and clever collaboration
You’ve created a brilliant piece of legal advice and need to share it. But, as is often the case, time is limited, and it’s put aside for when you have more time to do this. Time that will never come.
Just like any other form of interaction, ShareDo makes it easy to save time and seamlessly share this with relevant groups, saving you that all important time and avoidance of dreaded context switching.
As the name suggests, ShareDo makes sharing easy. Within a couple of clicks or drag-and-drop of your mouse, you can send files via DocuSign, email, outsourced post, or share materials via a Virtual Dataroom, safe in the knowledge that external access is secure and strictly controlled.
6. Automate to save time
Probably the most effective way to save time is to simply to get the “machine” to do the work for you.
By automating key steps in your processes – or indeed the whole process – you can significantly boost your “lawyering” capacity.
The key is to automate appropriately for you “work style”, as different user groups and different practice groups will need varying degrees of automation. That’s why ShareDo advance workflow capabilities enable you to support different work management styles across your business.
+1. Save an hour a day
At ShareDo, we’re all about the +1s, and this list-based article is no different!
Imagine what you could do if you had an additional working hour each day?
Bill more.
Contribute to practice-wide initiatives.
Update your knowledge management.
Focus on client service improvements.
Support a colleague.
Something else?
……..Or (whisper it) simply feel less pressure.
Many of our clients set themselves the challenge of ‘saving an hour a day’ – a bold statement, perhaps, but one that is achievable when you look holistically at the savings that could be achieved.
Challenge our claims
If you would like to join the ‘Hour a Day Challenge’ then please contact us for a consultation via one of the routes below.